ABSTRACT SUBMISSION NOW OPEN

Undergraduate Plastic Reconstructive Aesthetic Surgery

GENERAL INSTRUCTIONS

 

(Medical students and doctors not yet in specialist training eligible)

    All correspondence regarding an abstract will be with the designated presenting author of the

    paper/poster indicated on the abstract. It is a requirement that all listed authors have agreed the final

    content of any submitted abstract.

 

    Presenters must have a ticket for the event in order for their work to be accepted

 

 

    All work must be submitted to Competition@UPRAS.org

 

The case based papers will be of 10 minutes duration with 3 minutes discussion.   The speaker’s first concern is to convey the message clearly and concisely.  You can also improve the discussion by prior communications with the Chairmen of the session.

 

1)  You should contact the Chairmen prior to the session commencing and give them some

idea of any contentious points that may emerge for discussion.  You may tell the Chairmen

of some points which you plan to leave out of your presentation but would like brought up

in discussion – either by the Chairman or by other members of the audience by

pre‑arrangement.

 

2)  Practice before an audience, if possible, especially to adjust timing.

 

3)  Before the session, you should acquaint yourself with the audio‑visual arrangements if possible.

 

4)  Time‑keeping will be strict.  The speaker will be warned by the Chairmen (by hand

signal or warning light, if available) when he has 1 minute left.  If he over‑runs, another

signal will be given and, if necessary, the Chairmen will come over to speak to the

speaker.  Finally, the AV will be switched off. 

 

5)  Technique of presentation is obviously a personal matter but some guidelines which

are usually applicable are:

 

          1.     Introduce your paper by talking to the audience directly. This helps establish rapport before the lights go out and the presentation commences.

 

          2.     Avoid reading if at all possible.  Use brief notes if absolutely necessary.

 

          3.     Speak slowly and distinctly.

 

         4.     Use as few slides as possible.  Printed slides should contain few words and diagram should be simple.  Explain where necessary and give time for the audience to get the message.  Clinical slides should be of good quality and should make a point. 

 

         5.     Make sure that the main conclusion is emphasised.

 

6)   In discussion remember exactly what is being asked (making notes if necessary)

and answer the question directly.  Do not make extra points unless discussion is

floundering and then only through the Chairmen. 

 

Undergraduate Plastic Reconstructive Aesthetic Surgeons

AUDIO-VISUAL INSTRUCTIONS FOR SPEAKERS

PowerPoint presentations are to be sent via email to the following address;

 

competition@UPRAS.org

 

Presentations must not exceed 40Mb (Megabytes)

You must clearly state your name, institution and date.

Once received and tested you will receive an email to confirm receipt.

 

Imperial College supports Windows Vista and XP operating system with Microsoft

PowerPoint. PPTX files will be compatible. You must ensure that Windows standard

fonts are used.

 

On the day you will be expected to bring a back up copy on either

• CD-R or CD-RW disks

• USB Sticks

Final versions of presentations must arrive no later than midnight on the 1st November

2010.

 

PowerPoint does not ‘embed’ video like it does with photos. If your presentation

includes an embedded video clip, you must ensure that the video clip is independently

saved and sent along with the presentation. You are also responsible for ensuring the

clip is playable on windows media player and a copy brought on a USB stick.

 

Laptop computers will not be accepted.

 

You must include a cover slide with the title, authors and UPRAS logo.

 

Finally, we would like to point out that sending your presentation to us in advance will

ensure the smooth running of this event; during conferences we are often

overwhelmed with speakers in the projection room wishing to view and load

presentations minutes before they are due to speak. Under no circumstances will this

facility be available.

 

 

Undergraduate Plastic Reconstructive Aesthetic Surgeons

ABSTRACTS, POSTER & PRESENTATIONS, WHAT NEXT

 

Please bring your A1 printed poster on the first day of the conference (26th) half an

hour before the official start. The poster will be returned to you at the end of the last

day.

 

All abstracts for oral presentation selected for presentation will be published on our

website.

 

All posters selected for presentation will be published on our website.

 

Posters not selected for competition might still be published in our education section,

under an educational topic (e.g. last year flaps). This will require for your poster to

be peer-reviewed and you will be informed if successful.

 

 

Should you have any questions please contact us via e-mail:

competition@UPRAS.org

 

                March 2011